SUMS - Shared User Management System

SUMS allows collaboration between Georgia Tech Departments, IRIs, Labs, and Researchers.

SUMS allows Equipment Groups to train users with videos, online tests, in person training and checkoff sessions. Search for a tool and then go to its training tab for more information.

Equipment Groups

A variety of equipment groups at Georgia Tech utilize the SUMS platform. See the equipment group list below or click this link for more info.

Billing Groups

If a researcher uses a tool the Billing Group is where the bill for that usage goes. Search for or request your billing group today by clicking this link.

Petit Institute for Bioengineering & Bioscience

Petit Institute’s mission is to build a community within Georgia Tech and our partner institutions that catalyzes, cultivates, and deploys interdisciplinary research and education in bioengineering and the biosciences for economic and societal benefit.

Invention Studio

The Invention Studio is student-run design-build-play space open to all Georgia Tech students.

Get started using SUMS in 4 quick steps!

1. Log Into SUMS

2. Join a billing group

3. Join an equipment group

4. Get access to tool

Steps Detail (Click to expand)

1. Log into SUMS
2. Join a billing group: Click Billing Groups in the gold menu or this text, search for your PI/Sponsor's BG, Request Entry.
3. Join Equipment Group: You may either join an Equipment Group directly, similar to the BG method, or you may search for a tool, and the training will first include EG entry procedures before showing tool training. Click this text to see all equipment groups.
4. Get access to a tool: Once BG & EG requirements are fulfilled, the tool training page will display steps required to gain access to the tool. This may be additional training, requesting access, or manual addition to the tool access list by Equipment Owners.

SUMS Statistics

Equipment Groups

1.38K

Equipment & Services

3.38K

Researchers

Equipment Groups

Click Search Above To See Equipment Groups

SUMS BENEFITS

Visibility

Any department, shared user facility or IRI on campus can enter their equipment and immediately it is searchable by researchers.

Cost

The SUMS framework automates many of the tasks needed for a shared user facility operation to help streamline operations at no cost.

Reporting

The SUMS system provides equipment and billing reporting abilities to allow equipment group administrators the ability to quickly view who is using their equipment.

Automatic Billing

Payments utilizing WorkDay drivers can be automatically sent to the GT Controllers office for processing through SUMS. For larger equipment groups, this can free hours of staff time per billing period.

Equipment Access Control

Physically interlock tools so that only trained and approved researchers can use them and capture this time directly for billing and reporting purposes.

Integration

The SUMS framework offers a solution for the full life cycle of tool usage from researchers searching for equipment or services, training, billing and processing of payments for this usage all in one framework common across the GT campus.

Training Management

Within SUMS trainers can configure the requirements for access to equipment including online tests, video's, training sessions and checkoffs. All researcher and trainer notification and record keeping is done within the SUMS framework.

Safety

The SUMS system directly interfaces with the GT ORS radiation/laser safety database for instant granting or removal of permission. Along with physically interlocking tools this assures that only trained and authorized researchers can use equipment.

Scheduling/Queue

The SUMS online scheduler allows equipment group personnel to configure scheduling rules for a variety of parameters for researchers scheduling time on their equipment including the ability for schedule requests to require staff approval. Queue is also available for walk-up type equipment.